PROJECT COORDINATOR – MECHANICAL CONSTRUCTION
Job Location: Atlanta, Georgia
Employment Type: Full-Time
Position Summary
We are seeking a highly organized and detail-oriented Project Coordinator to support our growing construction operations throughout the Atlanta area. This role will work closely with Project Managers, Superintendents, subcontractors, suppliers, and clients to ensure projects remain organized, on schedule, and properly documented from preconstruction through closeout.
The ideal candidate will have experience supporting commercial construction projects, particularly those involving large mechanical, HVAC, plumbing, industrial, manufacturing, processing, utility, or mission-critical systems. This individual will serve as a central communication hub while helping manage project documentation, materials logistics, scheduling, financial tracking, and closeout activities.
Required Responsibilities
• Manage project documentation including contracts, subcontracts, RFIs, submittals, change orders, drawings, permits, meeting minutes, and project correspondence.
• Maintain document control systems and ensure project records are complete, accurate, and up to date.
• Coordinate communication between Project Managers, field Superintendents, subcontractors, vendors, suppliers, engineers, and clients.
• Assist with project scheduling activities and monitor milestone dates, material lead times, and subcontractor commitments.
• Track project deliverables and help ensure critical deadlines are met.
• Support cost control efforts through invoice processing, purchase order tracking, budget monitoring, and job cost reporting.
• Verify vendor invoices and subcontractor billing documentation for accuracy.
• Coordinate material deliveries to project sites and staging areas.
• Maintain delivery logs and work with field personnel, subcontractors, and suppliers to schedule material pickups and deliveries.
• Assist with equipment procurement tracking, long-lead mechanical equipment coordination, and vendor communication.
• Support project safety and compliance initiatives by maintaining permits, inspection records, safety documentation, and quality control records.
• Participate in project meetings and distribute meeting minutes and action items.
• Assist with project closeout including punch list tracking, as-built documentation, warranties, O&M manuals, training records, and final turnover packages.
• Generate project status reports and distribute updates to internal stakeholders and clients.
Required Qualifications
• High school diploma or GED.
• Minimum 2 years of experience supporting construction projects, industrial projects, mechanical contractors, general contractors, or related industries.
• Strong proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience managing documentation, schedules, and project-related correspondence.
• Ability to communicate effectively with field personnel, subcontractors, vendors, and project stakeholders.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Valid driver’s license and ability to visit project sites throughout the Atlanta metropolitan area.